Supplemental Payroll & Batch Tools

Many organizations need to process supplemental/occasional payouts to employees for various reasons.  These payouts are usually in addition to employee regular pay. Examples of these needs are items like holiday or year end bonuses, accrual (i.e. sick, vacation, or PTO) payouts, or taxability adjustments for taxable benefits or third party sick pay.

Empeon Workforce has a variety of tools available to help with processing supplemental pay needs for many employees at once, while also applying special check rules appropriate for the payout need. Review the articles below for more information about the utilities available to help with supplemental pay needs. Using these tools effectively can save Workforce administrators a lot of time when processing payouts for their employees.

Manage Check Types: When adding a batch like "Bonus" or "Sick" for payout purposes, often special circumstances should be applied like blocking deductions, blocking direct deposit, or setting a different taxability. Setting up and then applying a special check type to supplemental payouts is Workforce's solution for these kind of needs.

Using Time/Pay Import Files: Workforce administrators can create and upload pay import files to apply supplemental pay to multiple employees at once within one batch. Review our Time File Import Configuration and Importing Pay Files articles for detailed information on how to best utilize this utility.

Accrual Calculations During Payroll Processing: For circumstances where multiple employees need to be payed out accrual balances at once, a feature was recently released so administrators can review accrual calculations before the associated payroll is processed. Be sure to review accrual calculations during your payroll process to ensure that accrual payouts are reducing the associated accrual banks as needed before payroll submission.