Void/Manual (VM) payroll batches are automatically created whenever a Void or Manual Check is initiated. For every additional void or manual check that is initiated, it will automatically be included within this batch.
VM batches generate within the current scheduled payroll and must be processed along with the regular batch in order for the voids and/or manual checks to be processed.
Reviewing the VM Batch
The order in which the VM batch is reviewed and closed in relation to other scheduled batches does not matter. However, all batches, including the VM batch, must be verified and closed in order to submit a payroll for processing.
When reviewing a VM batch, only the employees with voided checks and/or manual checks will be displayed. Unlike with other batches, employees cannot be manually added to the VM batch, nor can there be any manual keying of totals. This batch is simply confirming the voided check and/or manual check amounts that have been initiated.
For any circumstance where a mid-cycle manual check or void was created in error and needs to be backed out, the record can be deleted from the VM batch before processing. Simply delete the check using the three-dot menu next to the check number per the image below.
Closing the VM Batch
The VM batch is closed the same way as any other payroll batch. Navigate to Pay Entry and click "Complete and next". Review any Payroll Audits that flag (though most audits are not relevant to the VM batch) and click on "Complete and next" again to move onto the Verification screen.
The Verification section will display any the voided, manual and reissued checks being processed within the VM batch. Click the "Verify and close" just like with other batches to close it. The VM batch will then be ready to submit once all other batches have been completed and verified.
