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Types of Payroll Audits

Payroll audits offer an extra layer of security by flagging abnormalities and inconsistencies before processing payroll batches. Below is a chart of all types of Payroll Audits that can be set up. 

Payroll Audit Name Payroll Audit Description Payroll Audit Example

Total Hours Per Check

 This audit can be set up to flag when an employee’s total hours are Equal, Not Equal, Less, and/or Greater than a specified amount of hours that you set the threshold for. A payroll audit that will flag whenever an employee’s paycheck is greater than 48 total hours.

Gross Amount Per Check

 This audit can be set up to flag when an employee’s Gross Amount is Equal, Not Equal, Less, and/or Greater than a specified amount that you set the threshold for. A payroll audit that will flag whenever an employee’s gross amount is less than $500.00.

Net Amount Per Check

 This audit can be set up to flag when an employee’s Net Amount is Equal, Not Equal, Less, and/or Greater than a specified amount that you set the threshold for. A payroll audit that will flag whenever an employee’s net amount is greater than $2,500.00.

Salaried With Hours

 This audit will flag any salaried employee who has hours recorded on they pay record. A salaried employee who has 8 hours of vacation memoed on their pay record will be flagged by this payroll audit.

Hourly Without Hours

 This audit will flag any hourly employee who is receiving a flat dollar amount included with their pay record. An hourly employee with hours recorded and a bonus with a flat dollar amount of $500.00 will be flagged by this payroll audit.

Active Not Paid Per Batch

 This audit will flag any active employee who does not have a pay record in the batch. An active employee with no earnings recorded in the batch will be flagged by this payroll audit.

Terminated Paid Per Batch

 This audit will flag any terminated employee who has a pay record in the batch. A terminated employee with earnings recorded in the batch will be flagged by the payroll audit.

Hours Without Amounts

 This audit will flag any pay record that had hours entered with no pay rate or amount associated. A salaried employee with 16 hours of vacation memoed on their pay record will be flagged by this payroll audit.

Check/DD Combo

 This audit will flag any employee who will be receiving both a live check and a direct deposit. An employee receiving their regular paycheck via direct deposit and a separate bonus check via live check will be flagged by this payroll audit.

Multiple Checks in Payroll

 This audit will flag any employee who will be receiving more than 1 check in the batch. An employee receiving their regular check and a separate bonus check will be flagged by this payroll audit.

Employee With Multiple Rates

 This audit will flag any employee who will be receiving hours with multiple pay rates. This excludes overtime. An employee who works 32 hours at their regular pay rate and 8 hours at a second pay rate will be flagged by this payroll audit.

Worked Hours Per Day

 This audit can be set up to flag when an employee’s worked hours in a day are Equal to, Not Equal to, Less than, and/or Greater than a specified amount of hours that you set the threshold for. A payroll audit that will flag whenever an employee works more than 9.5 total hours in a day.

Employee Will Receive a Live Check

 This audit will flag any employee who will be receiving a live check (paper check). Employees not set up with direct deposit will be flagged by this payroll audit.

AutoPay Hourly With Imported Hours

 This audit will flag any employee set up with auto pay default hours that also had hours that were imported. An employee who is auto paid 40 regular hours that has 10 hours imported will be flagged by this payroll audit.

Double Visits (Same Employee)

 This audit will look at the pay history of your employees and flag when an employee has a pay record entered with the same date and time on a previous payroll. This can be set up to flag overlapping punches or exact punch times that are duplicates. An employee who was already paid for 1/1 on a previous paycheck with hours entered for 1/1 on the current payroll will be flagged by this payroll audit.

Employee Has Duplicate Pay Record

 This audit will flag any employee who has duplicate pay records that reflect the same clock in and clock out times on the same date. An employee with 8 hours entered twice for the same date and times will be flagged by this payroll audit.

Employee Exceeded Accrual Bank

 This audit will flag any employee who has entered hours that exceeds more than what is available to them. An employee who only has 4 hours of PTO in their bank with 8 hours of PTO listed on their pay record will be flagged by this payroll audit.

Rate Audit By Earning Code

 This audit can be set up to flag when an employee’s pay rate for a specific earning code is Equal to, Not Equal to, Less than, and/or Greater than a specified rate that you set the threshold for. A payroll audit that will flag whenever an employee’s pay rate is less than $17.00 per hour.

Amount Audit By Code Group

 This audit can be set up to flag when an employee’s pay amount for a specific code group is Equal to, Not Equal to, Less than, and/or Greater than a specified amount that you set the threshold for. A payroll audit that will flag whenever an employee’s Bonus Code Group is greater than $500.00.