Introduction
Often, there are situations where an employee's tenure with the organization must come to an end. In these cases, it is important to properly update the employee’s Employment Status within the Employee Profile to reflect their termination.
To terminate an employee, navigate to HR section of their Employee Profile and select Employment Status. The Employment Status Card within the Employee Profile is primarily used to confirm or change the current status for an employee.
In the top right of the Employment Status section of the Employee Profile, is a red "Terminate" button that will initiate the termination for the employee. Upon clicking this button, the system will first prompt for the termination start date.
After establishing the effective date for the change in status, the system will then prompt for the following fields of information:
- Status Code - In most cases, this will be assigned as the default "Termination (T)" Status Code however if there have been additional Status Codes that have been created under the Termination Status Type, they will be available here within this dropdown.
- Termination Reason - This indicates the reason for why the employee is being terminated. The available "Reasons" within this dropdown must first be established on the company level in order to be available within this dropdown. While it is not required to provide a Reason, it can be very beneficial for record-keeping purposes.
- Last Day Worked - Enter the date of the employee's last day.
- Date of Notice - If desired, enter the date when the employee notified the organization about their leave of absence.
- Eligible for rehire - If the employee is someone who may be rehired in the future, leave this toggle on to streamline the rehiring process by simply reactivating them within Empeon Workforce. If toggled off, the employee would need to be re-added to the system from scratch if rehired.
- Notes/Attach Documents - If desired, enter any note or attach any relevant documents associated with the leave of absence.
Once all fields have been attended to, click the blue "Save" button to initiate the change in employment status.
Rehiring An Employee
If at any point a terminated employee needs to be rehired, there will be a blue "Rehire" button available ONLY if they were terminated with the Eligible for rehire setting turned on.
Simply click the "Rehire" button in the top right corner of the Employment Status section to initiate their rehire. The system will then prompt for the employee's return date.
Click "Next" to move onto the confirmation screen where, there is the option to assign them an Active Status Code. If there is a need to change their Employment Type, or add any relevant notes or documentation, that is also available, otherwise click the blue "Save" button to finalize their return to work.
For guidance on how to place an employee on leave, please refer to Empeon's article Placing An Employee On Leave.