For organizations using Empeon's Time & Attendance Module, various options are available for enabling employees to manage their timecards through the ESS Hub. In addition to being able to punch in and out and request missed punches, there is an additional permission that can be enabled in order to allow employees to manually edit and enter time on their timecard. When this permission is turned on, employees have full autonomy to enter time without any approval process associated with their entries.
This article outlines the quick and simple process employees can follow within their ESS Hub to edit their timecard when this permission is enabled. For Workforce Users who need more information on how to make this permission available, please refer to the following Help Center articles:
- Time & Attendance - Attendance Settings - Within the Attendance Settings Card on the company-level there is an Allow Manual Punches setting that turns this feature on within the attendance system. This toggle only activates the feature within the Time & Attendance system, making it available for use—it does not enable it for all employees by default.
- Employee Profile: Clock Settings - Once the Allow Manual Punches setting is turned on at the company-level, a corresponding setting will appear in each Employee Profile under the Clock Settings card. This allows the permission to be granted on an individual basis.
To edit your timecard with the ESS Hub, navigate to the Timecard section.
When the Allow Manual Punches setting is turned on, there will be an "Edit" button in the top right corner where edits and entries can be made on the time card within the current pay period. A window will open showing current and past days in the pay period where punches can be added, however upcoming days within the current pay period will not be displayed.
To add a punch, simply click "Add Punch" on the appropriate day and enter the punch times. This step can be repeated for the same day if multiple shifts were worked.
After the necessary days have been entered, click "Save" to have the time card update with these entries. As mentioned, these changes are saved automatically and do not require approval.
Please note, that if the entry of manual punches is enabled for an employee, it will override any previous permissions allowing them to request Missing Punches through Empeon's Request & Approvals feature.
For a step-by-step look on how this is handled using a mobile device, please refer to the following PDF: How to Submit Hours on Timecard in ESS.