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Employment Status

Within Empeon Workforce, Employment Status defines an employee's current relationship with the organization, indicating whether they are Active (A), Onboarding (Ob), on a Leave of Absence (L), or Terminated (T).

At the core of employment status within Empeon Workforce are two key elements: Status Types and Status Codes.

  • Status Types represent the four overarching categories that reflect an employee’s relationship with the company: Active, Onboarding, Leave of Absence, and Terminated.

  • Status Codes are what is assigned to the employee to indicate their current employment status. By default, there is a matching Status Code set up for each Status Type.

    • Status Type: Active, Status Code: A

    • Status Type: Onboarding, Status Code: Ob

    • Status Type: Leave of Absence, Status Code: L

    • Status Type: Terminated, Status Code: T

While these four default Status Codes are usually sufficient, Workforce Users can create custom Status Codes for any of the four Status Types if needed. For instance, a Status Code for "Paid Leave" can help differentiate the type of leave an employee is taking. Custom Status Codes should not be used to specify the reason for the leave or termination; that’s where Reasons and Employment Types come in.

  • Reasons help to further define why and employee is on Leave or Terminated (i.e. Jury Duty, Violated Company Policy).
  • Employment Types provide additional detail for active employees and those being onboarded (i.e. Hourly Full-Time, Seasonal Part-Time).

While there is great autonomy in how Status Codes, Reasons and Employment Types can be set up, it can be complex at first glance to understand the context between each concept. For more information on how to configure these items on the company level, please refer to Empeon's article Status Codes, Reasons & Employment Types.

Employee Profile - Employment Status Card

The Employment Status Card within the Employee Profile confirms the employee's employment status with the organization; displaying whether the employee is currently Active, Onboarding, On Leave, or Terminated. It also provides a historical record of any changes to their employment status, such as a leave of absence that previously occurred or a termination that was followed by rehire.

To view the Employment Status for an employee, navigate to the HR section of their Employee Profile and then select Employment Status.

While the Employment Status Card is predominantly used to adjust the employee's employments status, additional information relating to the employee's employment is available within this Card.

  • Employment Type - This field is used to further define an active employee's employment in relation to indicators like hourly full-time, hourly part-time, or salary full-time. 
    • Important Note: The code in this field often influences how Empeon Workforce should apply custom calculations for the employee, like Accrual Benefits or how the employee's hours are calculated within the Attendance module. If you are not sure what custom calculations this field may effect, consult with other Workforce Admins within the organization or contact Empeon Client Services for additional assistance.  
  • Clock # - This is where assigned clock numbers can be viewed and maintained if clock numbers are relevant for the organization.
  • Worker's Compensation - If Worker's Compensation Codes (WCC) are being tracked by the organization, this is where they can be viewed and maintained for individual employees.
  • ADJ Seniority Date - This field should only be populated for instances where employer benefit offerings based on Length of Service (LOS) should be a different date than the employee's Hire Date or Re-Hire Date.
    • Important Note: This field is directly linked to Empeon's accrual calculations. For any accrual rates or limits that vary based on Length of Service (LOS), a date inserted in this field will cause the system to use this field for the LOS rule rather than the Hire or Rehire Date.  
  • Hire Date - Adjust the employee's original hire date using this field, if necessary.
  • Notes - This is an optional field that can be used to record the details surrounding employee status changes.

Please note that the Employment Status Card is broken into two sections. The options to edit this information can vary based on what section it is displayed on the card. With the exception of Hire Date, the fields in the top section can only be Edited whereas the fields in the bottom section have the option to Edit and Change. The field for Hire Date, despite being displayed in the top section, can only be edited using the Edit button in the bottom section.