The Employment Status Card within the Employee Profile confirms the employee's Employment Status with the organization; displaying whether the employee is currently Active, Onboarding, On Leave, or Terminated. It also provides a historical record of any changes to the employment status, such as a leave of absence or termination followed by rehire.
To view the Employment Status for an employee, navigate to the HR section of their Employee Profile and then select Employment Status.
The Employment Status section of the Employee Profile also displays the employee's Hire Date as well as their Employment Type. Within this section, there are the options to initiate a leave of absence or terminate the employee if they are currently an Active employee. Addressing changes to employment status as they arise is crucial for maintaining accurate records and ensuring proper management of benefits, payroll, and internal reporting.
For further instruction on how to place an employee on leave and what to consider when doing so, please refer to Empeon's article Placing An Employee On Leave. For instructions on how to terminate an employee, please refer to Empeon's article Terminating An Employee.
While the Employment Status Card is predominantly used to adjust the employee's employments status, additional information relating to the employee's employment is available within this Card.
- Employment Type - The available codes in this field are custom per organization setup. This field is typically used to identify the type of employee in relation to indicators like hourly full-time, hourly part-time, or salary full-time.
- Important Note: The code in this field often influences how Empeon Workforce should apply custom calculations for the employee, like Accrual Benefits or how the employee's hours are calculated within the Attendance module. If you are not sure what custom calculations this field may effect, consult with other Workforce Admins within the organization or contact Empeon Client Services for additional assistance.
- Clock # - This is where assigned clock numbers can be viewed and maintained if clock numbers are relevant for the organization.
- Worker's Compensation - If Worker's Compensation Codes (WCC) are being tracked by the organization, this is where they can be viewed and maintained for individual employees.
- ADJ Seniority Date - This field should only be populated for instances where employer benefit offerings based on Length of Service (LOS) should be a different date than the employee's Hire Date or Re-Hire Date.
- Important Note: This field is directly linked to Empeon's accrual calculations. For any accrual rates or limits that vary based on Length of Service (LOS), a date inserted in this field will cause the system to use this field for the LOS rule rather than the Hire or Rehire Date.
- Hire Date - Adjust the employee's original hire date using this field, if necessary.
- Notes - This is an optional field that can be used to record the details surrounding employee status changes.
Please note that the Employment Status Card is broken into two sections. The options to edit this information can vary based on what section it is displayed on the card. With the exception of Hire Date, the fields in the top section can only be edited whereas the fields in the bottom section have the option to Edit and Change. The field for Hire Date, despite being displayed in the top section, can only be edited using the Edit button in the bottom section.